The company ARLETTIE PARIS (referred to as “we”, “our”) shall do its utmost to respect the privacy of all the parties registered for the Services that it offers (together referred to as “you”, “yours”) so that they can benefit from the best experience possible when browsing on the Website and participating in the Events organised in the ARLETTIE spaces.
We attach the greatest importance to the trust of our users, Registered Parties and members, and in this respect, we consider the processing of your personal data to be a priority. For this reason, we would like to provide you with the most transparent information regarding the way in which we are likely to use it.
In accordance with current regulations, this Personal Data Protection Policy (the “Policy”) applies when you browse on our Website or participate in our Events and aims to inform you of the collection, the use and more broadly the processing of your personal data. The terms used in both singular and plural and defined in the General Conditions and Special Conditions will have the same meaning within this Confidentiality Policy.
We only collect personal data necessary for the purpose for which it is processed. The compulsory nature of the communication of information is indicated in the collection form during your registration or the amendment of your information.
This data is the following:
This Policy is also applicable to the processing of the personal data of Guests as forwarded by you to us, and we therefore invite you to ensure that third parties have given you authorisation for their data to be forwarded to us for this purpose and that they have read this Policy.
In order to gather this data, we use different collection methods and in particular:
A “cookie” is a text file placed on your device using a navigation tool. Cookies allow its issuer, and exclusively this issuer, to identify the terminal at which it is recorded, for the duration of the validity or storage of the cookie, and cannot be used to carry out programmes or transmit viruses to your computer.
You can configure your browser so that:
For managing cookies, the configuration of each browser is different. It is described in the help menu of each browser and in particular at the following addresses communicated for information purposes:
The personal data that we collect is processed in accordance with current regulations for explicit, legitimate and specific purposes, either on the basis of our General Conditions, or to fulfil a legal and/or regulatory and/or contractual obligation with our partners, in particular the Brands, or subject to your prior consent.
The aims of our processing are described below:
We collect and use your personal data to allow us to stage the Event that we organise and more specifically to:
Your personal data are also essential for us for our interactions with you within the context of your browsing on the Website and our management of your registration for our Services, and more generally within the context of our commercial relations with you.
You are informed that in certain scenarios specified in the General Conditions, we may:
We ensure the security of your personal data and of those of third parties against any access, use or fraudulent disclosure, by putting in place data protection strengthened by the use of technical measures of appropriate physical and logical security in order to guarantee integrity of your data, as well as its confidential and secure processing.
Within the limits by which we are constrained because of the state of the technology, we shall make every effort to make your information completely secure. In this respect, we call on trusted and recognised partners to provide sufficient guarantees for implementation of the appropriate state of the art technical and organisational measures, so that the processing of your data meets the requirements of current regulations and guarantees protection of your rights.
Within the context of operation of the Website and all the services offered on it as described by the Policy, we are bound by various statutory and regulatory obligations involving the preservation of your personal data.
We only process your personal data within the context of the purposes described by this Policy.
For this reason, we are likely to transfer your data under the conditions described below:
– to host your data and to assist you within the context of the use of the Website or during participation in our Events;
– to send you electronic mail;
– to send you mail and letters (post sorting centre);
– to send you texts;
– to allow you to access the Events;
– during a sale, to ensure payment (payment and management of bank cards),
– to manage their logistics (spaces, logistical centre);
– for the purposes of statistical analysis, which allows us to improve the quality of our products and services.
These third parties are contractually obliged to use the personal data that we send them only for the purposes for which they have been authorised, and they are obliged to maintain the security and confidentiality of your information with protection equal or above the protection that we provide.
We only keep your personal data for the period of time necessary for satisfactory provision of the services that we offer, unless the law requires your personal data to be kept for a different length of time.
Consequently, we keep the data from your Account for a maximum of five (5) years with effect from the closure of your account, unless the law requires certain of this data to be kept for a shorter period.
Your bank data are not kept beyond the period necessary for completion of the transaction unless you have given your prior consent thereto. By way of an exception to the above, and if you have not given us such consent, your card number and validity date may be retained for purposes of proof in case there is a dispute over the transaction for a maximum period of thirteen (13) months following the debit date, this period may be extended to fifteen (15) months for deferred payment cards.
The cookies placed on your browser have a life expectancy of thirteen (13) months.
By exception, this data may then be archived for an additional period exclusively to manage pending complaints and disputes, to fulfil the legal and/or regulatory obligations, and/or to respond to claims by authorities authorised to make a claim.
Within the context of providing the Services, we may transfer your personal data to some of our external service providers based outside the European Economic Area (EEA), meaning that the processing of your personal data involves a transfer of data outside the EEA.
In this case, we ensure that this transfer is made under conditions that are consistent with current regulations, take all appropriate measures under the conditions, subject to the legal, technical and operational guarantees which ensure the confidentiality and security of this data, and in particular:
– By transferring your personal data to countries considered by the European Commission to offer an adequate level of personal data protection; or
– By making sure that the recipient entity protects your personal data under conditions approved
In accordance with the regulations in force, you have the following rights:
These rights may be exercised by contacting us at firstname.lastname@example.org with proof of your identity. In addition, you are reminded that you may exercise some of these rights directly according to the configuration of your account. If you no longer wish to receive messages from us, you can click on the link at the bottom of the e-mail. For technical reasons, a reasonable period is necessary for us to meet your request and you may receive a few messages following your request while we are still taking it into account.
Exercising some of these rights may prevent us from providing you with access to the Website and/or from using all or part of the services that we are offering you and in particular informing you of forthcoming Events under optimum conditions.
You may send a complaint to the National Commission on Informatics and Liberty, the supervisory authority responsible for the observance of obligations in matters of personal data.
Finally, it is pointed out that we may be required to pass on your personal data under the conditions set out in the law, to a duly authorised judicial or administrative authority.
We can, occasionally and at any time, amend this Policy, especially because we are developing our services and/or because the regulations in force require us to. We will inform you of this through a message on the Website or any other method.
In any event, we recommend that you regularly refer to this Policy to obtain the latest information regarding our confidentiality practices.
The most recent version of the Policy is the one bearing the date indicated at the end of this document.
Date of last update of this Policy: 5 October 2018.